Executive Administrative Assistant

A company in Memphis, TN has an opening for a temp-to-hire Executive Administrative Assistant.  This is a position that will offer an outstanding opportunity for advancement and excellent benefits.

Responsibilities:

  • Will be responsible for accounts payable using Quickbooks.
  • Make copies, bind together client financial reports.
  • Accounts Payable duties which include reviewing and verifying invoices, entering invoices in QuickBooks and Quicken, researching and resolving vendor discrepancies and maintaining electronic vendor files.
  • Copy, tabulate and assemble quarterly client performance reports.
  • Answer phones when receptionist is answering another line and staff the receptionist desk when receptionist is at lunch, on vacation or sick.
  • Perform administrative duties for various members of management which may include making travel, meeting and event arrangements.
  • Preparing and editing correspondence; edit and update various Excel spreadsheets.
  • Assist in ordering, receiving and stocking of office supplies.
  • Coordinate the repairs and maintenance of office equipment, including copiers, fax machines, printers, etc.
  • Manage conference room reservations and organize for meetings.
  • Perform other administrative duties as assigned.

Requirements:

  • Must have strong phone skills; be articulate, friendly, and professional. 
  • Prefer a strong bookkeeping background.  
  • Bachelor’s degree preferred.
  • Minimum 3-5 years of experience as accounts payable clerk and administrative assistant.
  • Strong verbal and written communication skills.
  • Strong organizational skills with a high attention to detail.
  • Sensitivity to confidential matters is required.
  • Requires strong computer skills including QuickBooks, Quicken, Excel, Office and Outlook. 
  • Ability to meet deadlines, prioritize assignments and multi-task.

Salary:  $40k+ DOE,  Excellent benefits and profit sharing

Hours:  Monday – Friday, 8:00am-5:00pm

Candidates with resumes that do not meet the exact requirements for this position will not be contacted

To further explore this opportunity, please submit your resume to staff@brannonprofessionals.com